Below are links to the various forms and documents that you may download. These might prove useful or necessary to you as a Physics graduate student. Additional forms and application materials can be found on the UT Graduate School site.

Physics graduate student handbook

This document seeks to cover all aspects of the Department from the perspective of graduate students, including: Departmental Organization and Operation (Administrative Offices, Research Support [Facilities, Resources, and Shops], Centers and Research Groups, Other Academic Resources, Tuition Benefits, Insurance, and Grievance Policies); the Graduate Curriculum; Job Responsibilities; Teaching Tips; Health and Safety Resources; the Student Machine Shop Safety Manual; and Sample Forms and Documents. It also contains the official version of the current graduate curriculum in Physics as it applies to those who entered during the years listed on the cover. Please note: We are working toward making past versions of this Handbook available via this website as well.

• Physics Graduate Student Handbook, 2021-2022
• Physics Graduate Student Handbook, 2022-2023

handbook Addendum

This Addendum to the Handbook (above) contains an updated version of the Administrative Offices section (2.2) of the Handbook. 

• Handbook Addendum 2021-2022 
• Handbook Addendum 2022-2023

Teaching assistants

• Teaching Assistant/Assistant Instructor Job Application (updated Summer/Fall 2022) - Email the completed TA/AI application to graduate@physics.utexas.edu.  Use the naming convention for your application: SURNAME,FirstName_TAapp_206-209.pdf. 
• Teaching Resources for TAs - Resources for TAs provided by the Faculty Innovation Center

Housing Resources from Division of Student Affairs

• refer to these resources from Division of Student Affairs website:
  • Off-Campus Housing Findergeared for students, find subleases or roommates
  • aUsTinite program – resources from City of Austin
  • Instagram
• Division of Student Affairs offers information sessions, refer to Hornslink to sign up.

Physics graduate student information

•  Qualifying Exam Form - To be filled out in preparation for a Qualifying Exam
• Ph.D. Program of Work - Worksheet to be completed along with the online Application for Candidacy
• Graduate Research Statement - For use with PHY 390/690 (independent research or study)
• Graduate Student Exit Survey - To be filled out when leaving the program.

Graduate Student Development Programs & Services - Providing consultations to assists graduate students with teaching and diversity statements, general teaching & learning, teaching prep series, fundamentals for TAs, graduate teaching showcase, and working groups 

parental accomodations

• CNS graduate student accomodations information found here: link 
• Graduate School information found here: link

General Resources:

• Payroll Calendar
• Workday Student Resources 
• Verify UT email in Workday and update your work email address (link on process)
• Physics department contacts and processes (events, HR, travel, etc)
• Instructions to subscribe to UT listservs
  • for Physics graduate information, subscribe to: phy-grad@utlists.utexas.edu
  • must use a UT email, verify it's the same one used as your work email in Workday
  • email policy, non-UT emails will be removed from the grad listserv
• Graduate School Resources and Services  
• Tuition - guide to help you understand your bill 
• CNS Covid-19 Graduate Student FAQs

Health and wellness Benefits:

• Student Employee Insurance information
• Need assistance, contact central HR Benefits (not departmental/Physics HR staff)
  • email: HR Student Consultant
  • contact HR Service Center
• Healthcare Assistance Fund
• Wellness and Support Services – refer to this link for list of additional resources available
  • Counseling and Mental Health Center
  • CMHC Support Groups
  • Multicultural Engagement Center
• Resources and services for LGBTQIA+ community
  • Gender and Sexuality Center – GSC
  • Student Campus groups
  • Queer Voices Discussion Group

Events/Meetings and Food Orders

• Contact Lisa Contes at PhysicsABS@physics.utexas.edu for assistance and ensure all appropriate administrative processes are completed.
• Refer to the Events section of the Physics website for further information and process to request assistance on events.  

Graduate Student Parent Resources

• Childcare Resources - Refer to the Childcare Resources link for childcare options, providers, and financial assistance.
• Graduate Student Parent Resources - refer to link for resources from the Graduate School
• Student Parent Organization links: HornsLink, Facebook, Instagram

Student Emergency Funds:

The Student Emergency Fund supports the financial wellness and personal wellbeing of our students. The fund provides financial support when a verified emergency has impacted a student's health, safety, or wellbeing.

• Refer to the link to apply for funds

UT Outpost: UT Outpost is the free on-campus food pantry and career closet for all currently enrolled students at UT Austin. Emergencies and financial hardships can affect students in and outside of class. UT Outpost is here to support students with healthy food and gently used professional clothing.

• Refer to the link for hours, location, and contact information