Below are links to the various forms and documents that you may download. These might prove useful or necessary to you as a Physics graduate student. Additional forms and application materials can be found on the UT Graduate School site.

Physics graduate student handbook

This document seeks to cover all aspects of the Department from the perspective of graduate students, including: Departmental Organization and Operation (Administrative Offices, Research Support [Facilities, Resources, and Shops], Centers and Research Groups, Other Academic Resources, Tuition Benefits, Insurance, and Grievance Policies); the Graduate Curriculum; Job Responsibilities; Teaching Tips; Health and Safety Resources; the Student Machine Shop Safety Manual; and Sample Forms and Documents. It also contains the official version of the current graduate curriculum in Physics as it applies to those who entered during the years listed on the cover. Please note: We are working toward making past versions of this Handbook available via this website as well.

• Physics Graduate Student Handbook, 2021-2022
• Physics Graduate Student Handbook, 2022-2023

handbook Addendum

This Addendum to the Handbook (above) contains an updated version of the Administrative Offices section (2.2) of the Handbook. 

• Handbook Addendum 2021-2022 
• Handbook Addendum 2022-2023

Teaching assistants

• Teaching Assistant/Assistant Instructor Job Applications
  • Summer 2023 (will open a SmartSheets window)
  • Fall 2023 (will open a SmartSheets window)
• Teaching Resources for TAs - Resources for TAs provided by the Faculty Innovation Center

Housing Resources from Division of Student Affairs

• refer to these resources from Division of Student Affairs website:
  • Off-Campus Housing Findergeared for students, find subleases or roommates
  • aUsTinite program – resources from City of Austin
  • Instagram
• Division of Student Affairs offers information sessions, refer to Hornslink to sign up.

Physics graduate student information

•  Qualifying Exam Form - To be filled out in preparation for a Qualifying Exam
• Ph.D. Program of Work - Worksheet to be completed along with the online Application for Candidacy
• Graduate Research Statement - For use with PHY 390/690 (independent research or study)
• Graduate Student Exit Survey - To be filled out when leaving the program.

Graduate Student Development Programs & Services - Providing consultations to assists graduate students with teaching and diversity statements, general teaching & learning, teaching prep series, fundamentals for TAs, graduate teaching showcase, and working groups 

parental accomodations

• CNS graduate student accomodations information found here: link 
• Graduate School information found here: link

General Resources:

• Payroll Calendar
• Workday Student Resources 
• Verify UT email in Workday and update your work email address (link on process)
• Physics department contacts and processes (events, HR, travel, etc)
• Instructions to subscribe to UT listservs
  • for Physics graduate information, subscribe to: phy-grad@utlists.utexas.edu
  • must use a UT email, verify it's the same one used as your work email in Workday
  • email policy, non-UT emails will be removed from the grad listserv
• Graduate School Resources and Services  
• Tuition - guide to help you understand your bill 
• CNS Covid-19 Graduate Student FAQs

Health and wellness Benefits:

• Student Employee Insurance information
• Need assistance, contact central HR Benefits (not departmental/Physics HR staff)
  • email: HR Student Consultant
  • contact HR Service Center
• Healthcare Assistance Fund
• Wellness and Support Services – refer to this link for list of additional resources available
  • University Ombuds Offices
    • Assure that every voice in complex institutional systems can be heard and that every problem can receive an impartial review. Available for students, staff, and faculty.
  • Counseling and Mental Health Center
    • Individual walk-in support M-F, 8-5pm at the SSB on the 5th floor or by phone 
    • Group therapy
    • CMHC Support Groups
    • Counselors in Academic Residence Program (CARE) 
  • Multicultural Engagement Center
    • Educates and empowers students to be leaders and agents of social change. Through activities and education, the MEC transforms lives by providing diverse educational opportunities and support services for students.
• Resources and services for LGBTQIA+ community
  • Gender and Sexuality Center – GSC
  • Student Campus groups
  • Queer Voices Discussion Group
  • Council for LGBTQ+ Access, Equity, and Inclusion
  • LGBTQIA+ Representative
• CNS DEI Committee
• Hate Crime Overview
• University of Texas at Austin Police Department
• Center for Equity and Inclusion
  • We are dedicated to providing vital leadership in the pursuit of fostering a fair and rewarding campus experience for all members of the Longhorn community. We invite you to explore our website and our available services below, where you will find many tools designed to support a respectful learning and working environment.
• Disability and Access
  • Determines eligibility and helps implement reasonable accommodation for students with disabilities, while also engaging in outreach across UT Austin in order to make the campus a more inclusive, accessible and welcoming campus. 
• Department of Investigation and Adjudication
  • Investigates allegations of discrimination, harassment, and other prohibited conducted. These claims can involve students, faculty, staff, contractors, applicants, visitors, and other members of the university community.
• Office for Inclusion and Equity
  • Promotes and advances a diverse, equitable, and supportive campus culture through its commitment to fulfilling the spirit of equal opportunity laws and policies, as well as building awareness within the university community. 

Events/Meetings and Food Orders

• Refer to the Events section of the Physics website for further information and process to request assistance on events.  

Graduate Student Parent Resources

• Childcare Resources - Refer to the Childcare Resources link for childcare options, providers, and financial assistance.
• Graduate Student Parent Resources - refer to link for resources from the Graduate School
• Student Parent Organization links: HornsLink, Facebook, Instagram

Student Emergency Funds:

The Student Emergency Fund supports the financial wellness and personal wellbeing of our students. The fund provides financial support when a verified emergency has impacted a student's health, safety, or wellbeing.

• Refer to the link to apply for funds
• Student Emergency Services
  • Helps students and their families during difficult or emergency situations. Assistance includes outreach, advocacy, intervention, support, and referrals to relevant campus and community resources. Please note, our office does not provide counseling services.  

UT Outpost: UT Outpost is the free on-campus food pantry and career closet for all currently enrolled students at UT Austin. Emergencies and financial hardships can affect students in and outside of class. UT Outpost is here to support students with healthy food and gently used professional clothing.

• Refer to the link for hours, location, and contact information