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Forms and Policies

 

ASSISTANT DIRECTOR

 Virginia Oviedo          voviedo@austin.utexas.edu                  512.475.7784                  RLM 5.216

  • Supervisor
  • Faculty & Departmental Affairs
  • Budgets
  • Academic & Research Issues
  • Financial reporting to CNS
  • Certifications

 

ACCOUNTS PAYABLE & TRAVEL

 DALE CAMPBELL           hall@physics.utexas.edu                  512.475.7794                  RLM 5.208A

  • Travel Requests
  • Travel Reimbursements
  • Entertainment Reimbursements & Payables
  • Accounts Payable
  • Gift deposits
  • Miscellaneous Deposits

 

FACULTY AFFAIRS & CHAIRS OFFICE

 Sonya Jacobs          SONYA.JACOBS@AUSTIN.UTEXAS.EDU                512.471.5928                  RLM 5.204

  • Supervisor/Centers Admin Staff
  • Tenure Track/Non Tenure Track Faculty Appointments
  • Faculty Recruitment
  • Faculty Visas
  • Promotion and Tenure, Teaching Awards, Formal Reviews

 

FINANCIAL ANALYST

Christopher Carpenter      christopher.carpenter@austin.utexas.edu        PHONE TBA     RLM 5.219

  • Transfers
  • Budgets
  • Financial reporting within Physics
  • Academic and Research Issues

 

FRONT OFFICE / DIRECTORIES / CALENDAR

ERIC Hayes PATKOWSKI            erichp@physics.utexas.edu              512.475.7769                  RLM 5.208

  • Front office manager
  • Student worker supervisor
  • Visitors/Speakers & Honoraria
  • Special events / Colloquia
  • Directory & Calendar updates
  • Receiving & shipping
  • Notary services
  • Document retention

 

GRADUATE COORDINATOR

MATT ERVIN                     graduate@physics.utexas.edu        512.471.1664                 RLM 5.224

  • Recruitment / Admissions
  • Advising / Registration
  • Funding / Fellowships
  • Employment
  • Awards / Honors
  • Reporting

 

GRANTS & CONTRACTS SPECIALIST

Lakesha Henry               Lakesha.henry@utexas.edu      512-471-1485             RLM 5.222

  • Funding opportunities
  • Grant Proposal Preparation
  • Pre-Award Budgets

 

HUMAN RESOURCES

Kathy riley              kathryn.riley@austin.utexas.edu      512-475-7774             RLM 5.219

  • Faculty/Postdoc assignments
  • International Office issues/Visas
  • Student Assignments
  • Payroll

PROJECT SPECIALIST / BLDG MGR

BEN COSTELLO              costello@physics.utexas.edu        512.471.5352                 RLM 8.306

  • RLM Building Manager
  • Lab Supply Group Supervisor
  • Scientific equipment setup
  • Purchasing & training for teaching labs
  • Inventory, surplus & telephone services
  • Electronic & mechanical lock access
  • Space coordinator for Physics

 

PURCHASING

Barbara Rodriguez            barbarardz@utexas.edu             512.471-4943                  RLM 5.222

  • Purchase Orders
  • Procard Purchases
  • Procard Processing
  • Backup for budget adjustments/corrections
  • Problem resolution
  • Procard training for faculty/staff

 

UNDERGRADUATE COORDINATOR

Kelly McCoy      K.MCCOY@AUSTIN.UTEXAS.EDU        512.471-8856    RLM 5.214 

  • Course Scheduling / Course Surveys
  • Course Inventory
  • TA and AI appointments
  • Undergraduate Scholarships / LA applications
  • Room reservations
  • Undergraduate Events